Records & Information Mgmt Workflow Coordinator
Round Lake, IL
Req ID 50562BR
Business Title
Records & Information Mgmt Workflow Coordinator
Business
Global Quality
Sub-Business
Corporate Quality Systems
Country
US
State/Province
Illinois
Location of Position
Round Lake, IL
Shift_
1st
Job Description
•Manages the team functional activities associated with the creation, revision, issuance, review and storage of controlled quality documents and/or records.
•Proactively manages the incoming workflow and outputs to increase the effectiveness and efficiency of document processing. Is responsible for managing workload distribution to team members to ensure customer commitments are met. Manages and monitors the WIP, team/individual outputs, and metrics.
•Ensures processes and procedures are in compliance with regulatory requirements and the Baxter Quality System. Essential Duties and Responsibilities.
•Maintains responsibility for centralizing initial review of incoming work to gain throughput efficiencies.
•Has responsibility for managing the quality review and document destruction processes.
•Is responsible for managing workflow to optimize and track individual and team outputs, and controlling WIP.
•Seeks new ways to improve current workflow process. Identifies new processes or improvements to streamline current business and system practices to achieve the goal of reducing processing time.
•Creates, redefines, and maintains standard operating procedures, manuals, and divisional specifications to ensure maximum efficiency in business and system processes.
•Supports internal/external audit activities. May act as a subject matter expert pertaining to Records and Information Management activities, interfacing with auditors as required.
•Develops and maintains effective communication and partnerships with customers across various Baxter business units.
Job Requirements
Education and Experience:
•High school diploma and 5+ years of experience with Baxter Product Data Management/documentation systems, or equivalent change control system
•Experience leading cross-functional teams
•Knowledge of product/document configuration management
•Working knowledge of related business systems Qualifications:
•Must have knowledge of regulatory requirements pertaining to records management, product development / lifecycle management (e.g. GMP, FDA guidelines, ISO standards)
•Good interpersonal/communication/influencing/and negotiation skills
•Strong project management skills Preferred Qualifications:
•Well versed in records and information management and possess knowledge of related disciplines
•Demonstrated problem solving and collaboration skills
•Ability to act as a change agent and drive/influence change as well as effectively lead and motivate team members to achieve team goals
•Ability to propose and implement solutions and new way to get high-quality products to market faster using automated tools and streamlined operations
•Associates degree recommended
•A minimum of 2+ years of experience with process improvement and /or project management is preferred
•Must be capable of operating in a computing environment that consists of PC, and Windows
•Must be self-motivated and capable of analyzing and solving complex problems
•Effective formal and informal communications skills
Doing Work that Matters
Baxter provides its employees with comprehensive compensation and benefits. To view additional opportunities at Baxter and to learn more about the company, please visit our Web site at company website. EOE M/F/D/V.
